TransVault Notes Email Decrypter

 

Encrypted Notes e-mails present organizations with a tricky challenge when migrating data, as private  keys for decryption cannot easily be accessed by centralized processes.

 

Client-based solutions are available, but this approach requires that end-users interact with specialized desktop applications, a scenario that will invariably lead to an increased burden on the IT team. A low success rate is also inevitable, owing to the fact that users may be ‘too busy’, ‘not IT savvy enough’, or simply not motivated to personally oversee the decryption of their items.

 

Introducing TransVault - a better way to move

 

The TransVault Decrypter provides a fully centralized decryption service that enables end users to authorize decryption with a single click.

 

No Desktop Installation

 

The TransVault Decrypter minimizes overheads for the IT team as it requires no desktop install and no end user training.  Users simply receive an e-mail which includes a decryption authorization button. There’s no need to enter a password or take any further action on the part of the recipient.

 

Encryption Status Reporting

 

The TransVault Decrypter includes a status reporting service that enables administrators to first review the number of encrypted documents owned at a per user and a user-group level.

 

A special decryption request e-mail can then be sent to selected individuals or groups of users, e.g. ‘The Marketing Department’.

 

TransVault monitors the status of your requests, indicating on a per user basis when decryption has been authorized. If needed, administrators can send a reminder decryption request to just those users that have not yet taken action.

 

Now You’re Ready to Go!

 

Once the status of your selected users has turned to ‘decrypted’, you can start to migrate items across to the new environment. This can be done using Microsoft or 3rd party mailbox migration tools or using other solutions in the TransVault Notes migration suite.

 

Enhanced Compliance

 

Encryption is a valuable tool for protecting e-mails from unauthorized access, especially when being sent externally or when stored on systems that may be ‘at risk’, such as laptops. It can, however, present a huge obstacle to your own company when responding to internal or external discovery requests, as key evidence may be blocked from view.

 

Encryption may even be used as a means of preventing inappropriate e-mail content from being detected by the organization.

 

By using the TransVault migration approach in combination with industry-leading archive and e-discovery solutions, your organization can significantly reduce the costs and complexity of auditing and producing data held in corporate emails, without loss of security.

 

TransVault addresses the key challenges associated with data migration:

 

Challenge	The TransVault Solution
User impact	users keep working as their data is migrated just a few confirmation clicks required for decryption & address migration no user interaction needed to migrate local NSF files
IT staff overheads	no desktop rollout for address book, decryption or local NSF migration eliminates stress of migrating entire mailboxes ‘overnight’
Data fidelity	proven superior e-mail conversion, including embedded items & complex HTML preserves the contents of mailboxes, personal archives, shared mailboxes & journals
Migration Time	bulk data migrations can be carried out non-stop at any time multi-threaded architecture supports extremely fast processing rates conversion rates up to 10x faster than other solutions
Project Costs	no need to consolidate Notes servers prior to migration shrinks your bill for additional consultancy services & overtime no need to purchase solutions from multiple different suppliers
Storage Costs	avoids overloading new Exchange servers with GBs or TBs of legacy Notes data reduces your e-mail storage overhead by up to 70-80%
Compliance	high-quality conversion preserves the integrity of historic data migrated items are held in secure, tamper-proof storage with full audit trail encrypts items to ensure content is discoverable Ensures all items are quickly & reliably searchable in one location creates a consolidated snapshot of Notes data as backup solution provided by industry-leaders in information risk management.