Discovery Attender for Notes search utility to find email within the Notes mail databases

Sherpa Software Group LP

Sherpa Software is a global provider of corporate information management tools that are designed to help with the rigors of day-to-day business. Since our inception, Sherpa has effectively answered the needs of many Fortune 1000 companies. With products that address issues such as legal liability, security and storage, we have allowed our clients to be more efficient, less clerical, and as a result, more profitable.

Product Overview

Product Features

Product Architecture

Product Benefits

Installation

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Discovery Attender® for Lotus Notes

Product Overview

Federal rules regard email and other computer-generated information as writings and recordings that are admissible in court. In fact, electronic information can be the most incriminating evidence against a company in a lawsuit. Whether your organization gets subpoenaed to produce documentation or HR is conducting an internal investigation; locating information for a document discovery request can be very costly and time consuming. Many times, these requests are made under stringent court-imposed deadlines that pose many challenges to an organization trying to search large amounts of evidentiary material that is dispersed throughout the enterprise.

Discovery Attender™ is a Lotus Notes search and discovery tool that automates investigative tasks in Domino server databases. Once installed, administrators can immediately gain access to content and efficiently search, locate and review data in a timely manner. Once searches are complete, content is copied to a Domino database for further investigation. Discovery Attender can search by customizable criteria such as keyword and date ranges. Searches can be targeted to specific databases and are transparent to end-users.

As corporate litigation becomes more and more mainstream, your organization needs to be both reactive and proactive when it comes to legal liability. Reduce your risks by increasing content control. Discovery Attender can effectively search for specific content and quickly retrieve information to save your company time and expense.

Product Features

General Features

Produce data in response to subpoenas, requests from inside counsel or court orders
Manage legal, HR and corporate discovery requests
Search data for suspected evidence, confidentiality breaches or misrepresentations
Transparent searches with no disruption of service
Domino interface for request creation, progress monitoring and results
Fast and secure system to execute discovery requests
Customize search parameters for individual users
Assist in compliance with the new amendments to the Federal Rules of Civil Procedures

Content Discovery

Examine documents located in Domino server databases/.NSF files
Search users’ hard drives
Search instant message (IM) logs
Search files created outside of Notes (.doc, .xls, .pdf, etc.)
Target searches to specific folders/views within databases
Dynamic keyword scanning with Boolean logic (and, or, not)
Search email and attachments
Customizable search criteria includes keywords and/or date ranges
Ability to search documents that have been created/modified by a specific user or users
Identify content based on specific patterns (###-##-####)
Isolate search results into a Domino database for later review
Automated creation/removal of full-text indexes on target databases

Results Reporting

User-friendly interface for management of result items
Reduplication of results
Annotate results findings for further qualification
Web-enabled results allow internet/intranet/extranet access/annotation
Export results to XML for internet access
Relevancy scoring provided for each document
Archive, copy, delete and rename Discovery Attender results on user hard drives when used in conjunction with File Attender for Notes
Reference information stored for each document (server, database, universal id)

Product Architecture

Runs on Domino 6.x, 6.5x, 7.x and 8.x for all OS platforms
No Domino architectural changes required
Uses LotusScript-based agents
Server-based processing
No API code

Product Benefits

Mitigate Legal Liability - Email and other types of electronic information are commonly being used as evidence in lawsuits. By auditing employee usage, you can reduce the risk of sexual harassment claims, workplace lawsuits and internal security breaches.
Reduce the Costs Associated with Search and Discovery - Whether your company gets subpoenaed to produce documentation or HR is conducting an internal investigation; locating and recovering information for legal discovery can be very costly to an organization. Discovery Attender gives you the ability to search through Domino server databases for specified content.
Automate Time Intensive Tasks - Searching through high volumes of electronic data could take thousands of man-hours to complete and thereby, be impossible to perform manually. With the help of Discovery Attender, you can automatically locate critical information quickly to meet your court-appointed deadlines.
Secure Potential Evidence - Once significant information is located, it must be kept in a secure location during the review process. Any maltreatment of data could result in large fines or the exclusion of evidence in court proceedings. Discovery Attender allows you to copy information to a Domino database for safekeeping or Export results to XML for internet access.

Installation

Easy, non-intrusive Domino-based installation
Installed from a single Notes client to all servers
Server-based product – installed on Domino mail servers
Perform installation from your desk