Legal Compliance for email and instant messaging

In the past few years a number of laws and statues have been developed at the federal and state level that place certain requirements on email and instant messaging systems. Among these laws are; Sarbanes-Oxley, HIPAA, Gramm-Leach-Bliley Act, SEC, FRCP, FERC, NYSE and NASD. We've listed below the primary categories of compliance along with some recommended products that will be useful in achieving compliance.

• Archive Attender for Exchange

  Archive Attender is an automated email archiving tool that moves essential data out of Microsoft Exchange (all versions) and moves it to a more secure, external storage device. In addition to basic Microsoft Exchange journal archiving, Messages and attachments can also be archived based on age, location, size or a number of other criteria.

• Archive One Compliance

  Archive One Compliance is an archiving, retention and retrieval management application for Microsoft Exchange, designed for organizations that need an effective, robust system that assists them to meet email archival and retrieval regulations.

• Archive One Policy

  Enforcing company e-Policy for e-mail retention and retrieval can be critical to reducing exposure to legal risks. Archive One Policy can create tailored email archiving processes while better managing resources for improved productivity in your Microsoft Exchange environment.

• Instant Archive Viewer for Microsoft LCS

  Instant LCS Archive Viewer allows users to instantly have access to all their chat conversations directly through the LCS client interface. All of this is being accomplished on a backend built strictly adhering to .Net standards. With Instant LCS Archive Viewer anyone using LCS may quickly and easily retrieve information from past conversations without the hassle of having to open or install any additional software on their machine.

• Instant Archive Viewer for Microsoft OCS

  Instant OCS 2007 Archive Viewer allows users to instantly have access to all their chat conversations directly through the OCS 2007 client interface. All of this is being accomplished on a backend built strictly adhering to .Net standards. With Instant OCS 2007 Archive Viewer anyone using OCS 2007 may quickly and easily retrieve information from past conversations without the hassle of having to open or install any additional software on their machine.

• Instant IMtegrity Archives

  Instant IMtegrity for IBM Lotus Sametime allows you to securely log, save and archive both IBM Lotus Sametime Connect client and native AOL Instant Messenger client chats, map anonymous AOL screen names to corporate user identities and authenticated names via an LDAP directory and send dynamic, customizable company disclaimer messages to IM chat parties. Chats can be full text searched via a "Google-style" web interface. Supports SOCKS 4 and 5 proxy servers, LDAP Directory servers and features a fully automatic MSI installer. Instant IMtegrity provides full support to reach SEC 17a-4 and NASD 3010 compliance.

• Access Security Manager

  Access Security Manager provides administrators with control and verification of Exchange Mailbox and public folder access rights and permissions. (Microsoft Exchange 2000, 2003 and 2007).

• Security Reporting Center

  Your firewalls protect your network and the information housed within it from both internal and external attacks. But they also collect a wealth of information stored in their log files—information such as where hacker attacks originate, which employees send the most e-mail, how much bandwidth your organization uses and which employees are accessing inappropriate Websites. Marshal Security Reporting Center analyzes the data in your firewall log files to generate valuable reports. It also helps you optimize the security of your network, ensure that employees use network and Internet privileges appropriately and manage network bandwidth requirements.

• Discovery Attender for Exchange

  Discovery Attender is an electronic discovery tool specifically designed to perform dynamic keyword searches in Exchange mailboxes, PST files and common file storage areas. Discovery Attender can automatically execute powerful scans of message subject, body and attachments through customizable search criteria.

• Discovery Attender for Notes

  Discovery Attender™ is a Lotus Notes search and discovery tool that automates investigative tasks in Domino server databases. Once installed, administrators can immediately gain access to content and efficiently search, locate and review data in a timely manner. Once searches are complete, content is copied to a Domino database for further investigation. Discovery Attender can search by customizable criteria such as keyword and date ranges. Searches can be targeted to specific databases and are transparent to end-users.

• Discovery Manager

  Discovery Manager provides a full solution for message search and discovery enabling administrators to uncover important information from Microsoft Exchange servers. Discovery Manager helps meet the demands of legal e-discovery requests by finding pertinent messages and information in existing Microsoft Exchange stores.

• Mail Attender for Exchange

  Mail Attender® for Exchange Enterprise is a content management tool for mailboxes, public folders and PST files located on desktops and servers. Unlike any other product available, it automatically manages the entire mail information store via one central web interface. Administrators now have the ability to manage and distribute common policies across an entire enterprise in a timely and cost-effective manner. It can be used in any size Exchange environment since the costs are not prohibitive. Licensing is available for mailbox processing only, PST processing only or for both.

• Mail Attender for Lotus Notes

  Mail Attender for Notes manages documents, attachments, quotas and mail access for mail databases. Using Mail Attender restrictions, the administrators can automatically enforce e-mail policies upon the entire Company or on individual sets of users.

• PowerControls

  Ontrack® PowerControls™ is a simple, yet powerful software tool for copying, searching, recovering and analyzing email and other mailbox items directly from Microsoft® Exchange server backups, un-mounted databases (EDB) and Information Store files - and now, even from your live Exchange server! Ontrack® PowerControls™ is designed to perform fast and efficient email search and Exchange server recovery directly from Microsoft® Exchange Server backups, un-mounted database files (EDB) and Information Store files.